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Friday, December 14, 2018

December 18, 2018 EPB Meeting



TENTATIVE AGENDA
GLASGOW ELECTRIC PLANT BOARD
DECEMBER 18, 2018, 6:00 PM



1. MINUTES OF PREVIOUS MEETING


2. ANALYTICS REPORT FOR MONTH OF NOVEMBER


3. REPORT ON JANUARY 2019 FCA


4. CONSIDER BI-ANNUAL WRITE OFFS


5. CONSIDER SUPPORT AGREEMENT WITH ELSTER


6. PROGRAMMING COMMITTEE APPOINTMENTS


7. CONSIDER 2019 EPB SALARY PLAN


8. CONDUCT EVALUATION OF SUPERINTENDENT PERFORMANCE


9. NEW / OLD BUSINESS / REPORTS

A. CPD CHARGE STATUS                           

B.  EPB TEAM MASTER PLAN CHANGES

C.  END OF YEAR INTERNET SPEED UPGRADE


10. ADJOURN


MEMORANDUM
                                                                                                                  
                                                                                               
                                                                                     
TO:                       Members of Glasgow Electric Plant Board                 
                                                                                               
FROM:                  William J. Ray, PE                 
                                                                                               
DATE:                  12/14/2018  
                                                                                                                  
SUBJECT:            Board Meeting Information                                          


                                     
December Main Topics

Ø  Accurate peak prediction for November issued using four predicted days
Ø  Reorganization of team, due to retirements and illness, will continue through 2019
Ø  Discuss appointments to Cable Television Programming Committee
Ø  Review and consider EPB Pay Plan for 2019
Ø  Evaluate Superintendent’s Performance
Ø  EPB Internet Speed Upgrade



Action Items
January 1 FCA
Ø  The January 2019 TVA FCA is projected to decrease to 1.849 cents per kWh. Since the meeting is a week early, final TVA figures on the FCA are not yet available.
Ø  On January 1, the energy component of our retail rates will adjust to reflect this anticipated decrease to the wholesale cost of energy.
        
Bi-Annual Write Offs Report and Recommendation
Ø  List of accounts proposed to be written-off is provided as an attachment.
Ø  Superintendent will review the list of accounts with board and make a recommendation.

Software/Hardware Support Agreement with Elster/Honeywell
Ø  Another example of our fixed costs increasing comes from the vendor for our metering technology, Elster, which was acquired by Honeywell.
Ø  Annual support was previously about $17,000 per year. Since the acquisition by Honeywell, the new cost proposed is over $22,500 per year, which requires Board action.

Cable Television Programming Committee Appointments
Ø  The Programming Committee acts independently of EPB to consider what programming is appropriate for the EPB Cable Television system. The committee makes these determinations and recommends same to the EPB.
Ø  The committee was purposely created to isolate EPB from any potential violation relative to the First Amendment to the U.S. Constitution.
Ø  The committee consists of six members, with staggered terms, in addition to the Superintendent, who acts as Chairperson and liaison between the committee and EPB.
Ø  The terms of Mary Genice Burchett-Bower and Karl Napier expire at the end of this year. Ms. Burchett-Bower has served two terms and Mr. Napier has served one term.
Ø  Action on this item is not essential this month, but should be done in January, 2019.  

Annual EPB Pay Plan Review
Ø  This year, the delta between EPB Hourly pay rates and the average of the peer group was found to be 4.6%.
Ø  Superintendent will recommend a 4.1% adjustment to hourly position pay rates for 2019, along with corresponding adjustments to the midpoints of the six EPB merit pay grades.
Ø  Nationwide CPI change over the 12 months ending in October, as reported by Bureau of Labor Statistics, is 2.5%.
Ø  Superintendent will recommend budgets for hourly, merit, apprentice, and retirement/replacements for 2019.


Performance Review of Superintendent
Ø  A performance review of the Superintendent is customarily performed during the December meeting.


Reports

Ø  CPD Charge Reserve Fund Status
-       kW demand markup was implemented last year to cover TVA wholesale cost for missed peak predictions
-       Updated calculations will be presented at the meeting if available. The fund is in excellent shape due to recent accuracy of peak predictions, but the reporting format is being overhauled.

Ø  EPB Team Staffing Master Plan
-       Report on progress of long-term staffing plan
-       Updated chart on Master Plan will be presented

Ø  End of Year Internet Upgrade Plans
-       EPB has historically recognized the value of its internet access products and the customers who use the product, by performing the necessary work to upgrade speed offerings each year.
-       The authorization by the board has allowed us to procure the necessary hardware and software upgrades to upgrade speeds again this year, and those upgrades have been successfully installed, with little interruption to customer services.
-       Our team is completing the testing of speeds in recently upgraded neighborhoods, where growth of customers had outpaced our predictions. As soon as this testing is completed, an announcement will be made on the precise speed upgrades to be implemented.  


Conclusion

Please let me know if you have any questions before the meeting.

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