Blog Archive

Friday, October 19, 2018

October 23, 2018 EPB Meeting

TENTATIVE AGENDA
GLASGOW ELECTRIC PLANT BOARD
OCTOBER 23, 2018, 6:00 pm
1. MINUTES OF PREVIOUS MEETING
2. ANALYTICS REPORT FOR MONTH OF SEPTEMBER
3. REPORT ON NOVEMBER 2018 FCA
4. CONSIDER AUDIT REPORT
5. CONSIDER CHANGES TO DEFERRED COMPENSATION PLAN
6. REPORT ON TVA DELIBERATIONS ON PROPOSED RETAIL RATE CHANGES
7. NEW / OLD BUSINESS / REPORTS
A. CPD CHARGE STATUS
B. EPB TEAM MASTER PLAN CHANGES
C. TVA REGULATORY REVIEW OF EPB
D. IN LIEU OF TAX PAYMENTS
E. LARGE OUTAGE REPORTS
8. ADJOURN
MEMORANDUM
TO: Members of Glasgow Electric Plant Board
FROM: William J. Ray, PE
DATE: 10/18/2018
SUBJECT: Board Meeting Information
October Main Topics
Ø Accurate peak prediction for September issued using only three days
Ø Reorganization of team, due to retirements and illness, will continue through 2019
Ø Review and revision of retail rates, based upon agreement with Advisory Council and EPB action in September, being considered by TVA
Action Items
📷
November 1 FCA
Ø The November 2018 TVA FCA is going to increase to 1.920 cents per kWh.
Ø On November 1, the energy component of our retail rates will adjust to reflect this increase to the wholesale cost of energy.
Audit Report on FY 2018
Ø Lanny White, from Carr, Riggs & Ingram, will deliver the annual report on findings by the team of auditors who examined all EPB finances and methods of operating the business.
Ø Copies of the report will be shared with the City of Glasgow, and I will appear before City Council on November 12 to discuss the audit and other 2018 activities of Glasgow EPB.
Deferred Compensation Plan Updates
Ø EPB adopted the original 457 – Deferred Compensation Plan in 1987 and the plan has not been materially updated since then.
Ø The plan allows employees who choose to participate, to defer wages into the plan without paying taxes on that amount, until such time as withdrawals are made from the account.
Ø The plan is fully funded by the employees who choose to participate. EPB has never made matching contributions to the 457 plan.
Ø Antiquated terms regarding investments, and the need for a clear way for succession of the Administrator and Trustee, makes up the bulk of the recommended changes to the plan.
Ø Copies of the proposed amendments are provided.
Rate Design Discussion for FY 2019
Ø Per Advisory Council’s agreement, and as a result of board directions, the rate plan approved by you last month has been submitted to TVA for their regulatory review of all six rate tariffs.
Ø TVA is evaluating our request, and tracking our financials since 2011, when we last had a retail rate increase.
Ø TVA hopes to give us an answer by early November, such that I can report to City Council at their meeting on November 12. Should they not meet this goal, our rate change will have to be delayed until January 1, 2019.
Reports
Ø CPD Charge Reserve Fund Status
- kW demand markup was implemented last year to cover TVA wholesale cost for missed peak predictions
- $107,122 was collected from October 2017 through September 2018
- $76,777 has been used for missed peaks during the last year, leaving a balance to carry forward into year two of $30,345, which will carry until end of term
Ø EPB Team Staffing Master Plan
- Report on progress of long-term staffing plan
- Recommendations from Reed Public Relations will be available for review
- Updated chart on Master Plan will be presented
Ø TVA Regulatory Review of EPB
- TVA performs regular audits of each Local Power Company (LPC) to determine compliance with terms of the TVA Act and the power contract between each LPC and TVA. Glasgow’s audit was performed earlier this year
- The results of the audit report are attached. You will note that it is a 100% clean audit. The TVA field auditors found Glasgow EPB in complete compliance with the Act and with the power contract.
Ø Glasgow EPB In Lieu of Tax Payments to Local Government Agencies
- Although Glasgow EPB is a non-profit municipal corporation, it also makes payments in lieu of taxes to City of Glasgow, Barren Fiscal Court, Barren County Schools, Glasgow Independent Schools, Mary Wood Weldon Library, and now, the Ambulance Service
- Over the last five years, while our competitors got a free pass from making these payments, Glasgow EPB has paid these agencies over $1.8 million
- This year alone, Glasgow EPB is writing $390,000 in checks to local governments and schools
- There is a difference between Glasgow EPB and other area utilities!
Ø Large Outage Report
- We had an outage on the afternoon of October 15 that affected 550 customers fed from our Dana Substation. This was caused by a tree falling. The duration was about 30 minutes.
- We had another outage on October 17, initially affecting LSC Communications (formerly RR Donnelley) at 7:10 am. This outage was complicated to correct because it involved a fire within the switchgear owned by LSC. At one point, the outage grew to over 4,000 customers as different segments of our transmission lines were impacted. All customers were returned to service by 9:15 am, and the larger outage time was only 10 minutes. This event will be explained in detail at the meeting.
Conclusion
Please let me know if you have any questions before the meeting.
Sunday, October 7, 2018

Coincident Peak Notice

E.P.B. Electric Customers on the Variable Price Rate- We predict the POSSIBILITY for October's peak electric demand to occur on Monday, October 8th between 12pm & 6pm. This is only a prediction based upon our best guess as to what the combination of all customers in Glasgow will demand from T.V.A. A peak demand hour can occur during any of the maximum of 24 hours of each month during one of our predicted peaks. This is our forecast which is provided as a convenience for E.P.B. customers who wish to receive forecasts. If you want to move to a fixed energy rate without coincident peak demand charges, please contact us at 270-651-8341.
Thursday, October 4, 2018

Coincident Peak Notice

E.P.B. Electric Customers on the Variable Price Rate- We predict the POSSIBILITY for October's peak electric demand to occur on Friday, October 5th between 12pm & 6pm. This is only a prediction based upon our best guess as to what the combination of all customers in Glasgow will demand from T.V.A. A peak demand hour can occur during any of the maximum of 24 hours of each month during one of our predicted peaks. This is our forecast which is provided as a convenience for E.P.B. customers who wish to receive forecasts. If you want to move to a fixed energy rate without coincident peak demand charges, please contact us at 270-651-8341
Wednesday, October 3, 2018

Coincident Peak Notice

E.P.B. Electric Customers on the Variable Price Rate- We predict the POSSIBILITY for October's peak electric demand to occur on Thursday, October 4th between 12pm & 6pm. This is only a prediction based upon our best guess as to what the combination of all customers in Glasgow will demand from T.V.A. A peak demand hour can occur during any of the maximum of 24 hours of each month during one of our predicted peaks. This is our forecast which is provided as a convenience for E.P.B. customers who wish to receive forecasts. If you want to move to a fixed energy rate without coincident peak demand charges, please contact us at 270-651-8341.
Tuesday, October 2, 2018

Coincident Peak Notice

E.P.B. Electric Customers on the Variable Price Rate- We predict the POSSIBILITY for October's peak electric demand to occur on Wednesday, October 3rd between 12pm & 6pm. This is only a prediction based upon our best guess as to what the combination of all customers in Glasgow will demand from T.V.A. A peak demand hour can occur during any of the maximum of 24 hours of each month during one of our predicted peaks. This is our forecast which is provided as a convenience for E.P.B. customers who wish to receive forecasts. If you want to move to a fixed energy rate without coincident peak demand charges, please contact us at 270-651-8341.
Thursday, September 20, 2018

September 25, 2018, EPB Board Meeting





TENTATIVE AGENDA
GLASGOW ELECTRIC PLANT BOARD 
SEPTEMBER 25, 2018, 6:00 PM

1. MINUTES OF PREVIOUS MEETING


2. ANALYTICS REPORT FOR MONTH OF AUGUST  

3. REPORT ON OCTOBER 2018 FCA


4. CONSIDER CONSENT TO ALLOW INSPECTION OF OLD CITY DUMP PROPERTY


5. CONSIDER NEW DEFAULT RETAIL RATES FROM TVA FOR OCTOBER 1


6. REPORT ON RATE DESIGN AND CONSIDER TARIFFS TO PROPOSE TO TVA


7. NEW / OLD BUSINESS / REPORTS
A. CPD CHARGE STATUS                            

B.  EPB TEAM MASTER PLAN CHANGES
8. ADJOURN



TO:                       Members of Glasgow Electric Plant Board                 
                                                                                               
FROM:                  William J. Ray, PE                 
                                                                                               
DATE:                  9/20/2018    
                                                                                                                  
SUBJECT:            Board Meeting Information                                          


                                     
Preamble
September has been another calm month for the EPB team. The weather has been quite normal and non-violent. As this is written, we’ve only had to issue a peak demand prediction on two days, and those predictions were accurate, so we are looking good for September relative to peak predictions. We hope this will continue through the balance of the month.

The task of making decisions about reorganizing the team in the face of numerous retirements continues. So far, the folks we have given new responsibilities as a result of these changes, are doing a great job and making big improvements. I am optimistic that this result will continue, but that is not to say that we are not missing the team members who have left. We’ve got several more departures coming in the next few months, so this project will continue through 2019.    

The big agenda item this month continues to be our retail rates, and how we need to change them to reflect our real costs. Our agreement with the Advisory Council last year dictates an annual review of our rate effectiveness, and that task is ongoing. The matter reaches peak complexity this month as we will discuss the upcoming TVA wholesale rate change, and how we need to accommodate that along with the other changes we face. As has been the case lately, the meeting might be a bit long.


October 1 FCA
As we move toward the completion of the third year of our retail rate re-designs, October 1 will bring us an increase in overall power cost due to an increase in the FCA. The FCA calculation always trails actual TVA fuel expenditures by a couple of months, so October will see us getting an increase, due to the temperatures being higher than predictions, and due to the greater than anticipated power purchases from neighbors during August. The October 2018 FCA is going to increase, to 1.836 cents per kWh. As usual, I am attaching the narrative on the FCA from the TVA portal. On October 1, the energy component of our retail rates will be adjusted to reflect this increase to the wholesale cost of energy.
        
Old City Dump Property
A decade ago, when we were looking for a site for our second TVA delivery point, we thought the site of the old city dump would be perfect. The City agreed and transferred the property to us.  We then engaged an engineering firm to do an analysis of the site. The analysis uncovered environmental issues that were far worse than we anticipated, so we built East Glasgow Primary Substation nearby, on a piece of property we acquired from a private owner.

Though we ultimately didn’t use the property, we still wound up owning it, and all of the issues attendant thereto. We really haven’t done anything with, or even really thought about the property for many years, until we got a call about it a couple of weeks ago. It seems that the Commonwealth has engaged an engineering firm to study old trash dump properties like this because there are monies available to clean up some of these sites. The engineering firm is tasked with considering the many properties and making recommendations to the Commonwealth regarding which sites might best make use of the available funds. We certainly want to cooperate with this effort, because if we can get the site remediated with grant funds, we might well find a use for the site in the future.

Attached to this narrative is a copy of an agreement which would simply grant access to the site for the engineering firm to study it. We have already given them copies of the site environmental analysis we had done a decade ago, and, in the interest of time, I have already executed the access agreement. At the meeting I will ask you to ratify my previous execution of the agreement.

Default TVA Approved Retail Rates for October 1
As if this whole retail rate matter were not complex enough, and since TVA’s wholesale rate change for October 1 does not align with our time line for recommending a change to our retail rates, we need to implement TVA stipulated retail rates to accommodate only the TVA wholesale change, this month. The changes to our tariffs are very minor, only enough to cover the TVA 1.5% increase and a couple of other procedural changes, but you need to officially approve them, so we can get the billing system ready for October 1.

I am sorry this is so complex, but TVA is in charge of this, and they will also be in charge of considering the combined retail rates that we are likely to propose after your consideration of them later in the meeting. This extra step is really just the result of TVA’s implementation of their wholesale rate changes a couple of months before they can address our proposed local changes to retail rates. I am attaching the tariff sheets proposed for October 1 to this narrative. I don’t want to clog up the meeting PowerPoint presentation with another set of tariffs for you to review.

Rate Design Discussion for FY 2019

I will not go over all of the rate design slides, unless you want me to do so, but we will spend time discussing the variables that are being solved relative to the equation for our needed retail rate change for later this year. I also look forward to hashing out the issues relative to volumetric rates and the remaining volumetric components of our retail rate offerings. We decided in 2015 that EPB must move completely away from volumetric rates, due to steadily declining sales and the inherent unfairness in the way volumetric rates fail to accurately charge all customers in direct proportion to the costs generated by all customers. We’ve suffered some setbacks in the goal of becoming totally non-volumetric, but the risk of continuing to have a volumetric component to our rates is still there. At the meeting, if you choose to examine them, we will have updated examples of how our present rates, which include a volumetric element, can fail to properly collect revenue to cover fixed costs appropriately for the varying levels of energy consumption within each rate class.

Remember, TVA has informed us that the crush of LPCs who will also be making changes to their retail rates, has eclipsed their capability to consider them for October 1 implementation, so our change will likely need to fall toward the end of the year. We’ll just have to see how the design and approval process goes after this month’s meeting. After this year, we will need to conduct this review annually in July and August, such that we get into a pattern of any potential retail rate adjustments each October, in line with the TVA wholesale adjustments.

I look forward to discussing this complex matter with you at the meeting.


           
Reports

CPD Charge Reserve Fund Status. Last year, when we agreed to limit peak prediction days to four per month, while stipulating that customers will only pay for their demand which is coincident with the highest system peak hour during one of our predicted hours, we were forced to establish a kW demand markup over the TVA wholesale cost, to accumulate funds to use when TVA bills us for a peak which is higher than one we are billing our customers. We knew we would make some mistakes and miss some peak hours, and that has come to pass.

For most of the last year, the projected cost of mistakes, and the actual cost of mistakes, have aligned well, but we got a bit behind by missing the June and July peak hours by a considerable margin. We also narrowly missed August’s peak as well. From October 2017 through August 2018, we have collected $96,599 to fund that account. Missed peak predictions have cost us $76,777 during that period, so we have a positive fund balance of about $19,821 at the end of August. June and July cost us a lot of what we had accumulated, but the very narrow miss in August, combined with high demand for the month, puts us in good position to end the year very close to where we had projected. Hooray for mathematics! I will keep you posted regularly as this fund moves toward a full year of experience.

EPB Team Staffing Master Plan. I want to review the situation with retirements/resignations and our long-term staffing plan with you. We talked about this some last month, and I thought you might want to hear what progress we have made since then. One very interesting development is a set of recommendations from Reed Public Relations, a firm we have engaged to advise us on brand management and marketing initiatives, as a part of my consideration of how to replace the departing Shelia Hogue, who has been the lynch-pin of our administrative and marketing work for the last several years. I’ll have an updated chart at the meeting and we can discuss this.

  
Conclusion
Please let me know if you have any questions before the meeting.

Wednesday, September 19, 2018

Coincident Peak Notice

E.P.B. Electric Customers on the Variable Price Rate- We predict the POSSIBILITY for September's peak electric demand to occur on Thursday, September 20th between 12pm & 6pm. This is only a prediction based upon our best guess as to what the combination of all customers in Glasgow will demand from T.V.A. A peak demand hour can occur during any of the maximum of 24 hours of each month during one of our predicted peaks. This is our forecast which is provided as a convenience for E.P.B. customers who wish to receive forecasts. If you want to move to a fixed energy rate without coincident peak demand charges, please contact us at 270-651-8341.