Friday, July 19, 2019
July 23, 2019 EPB Regular Meeting
9:57 AM | 
Posted by
Josh Francis |
TENTATIVE REGULAR MEETING AGENDA
GLASGOW ELECTRIC PLANT BOARD
JULY 23, 2019
1. CONSIDER RULES OF PROCEDURE DOCUMENT
2. REVIEW AND APPROVE MINUTES OF JUNE 25, 2019 MEETING
3. ANNUAL COMPARATIVE REVIEW OF EPB METRICS
4. CONSIDER BIDS – MATERIALS FOR TRANSMISSION POLE
REPLACEMENT PROJECT
5. REVIEW AND CONSIDER PROGRAMMING COMMITTEE RECOMMENDATIONS
6. CONSIDER TEMPORARY AUTHORIZATION FOR EXECUTION OF DOCUMENTS
7. SUPERINTENDENT’S REPORT
A. JUNE METRICS REVIEW
B. AUGUST FCA
C. CPD LEDGER
D. AG RULING ON GDT COMPLAINT – TRAINING COMPLETED
E. WINDSTREAM BANKRUPTCY
F. TVA DISCUSSION ON GREEN POWER PROGRAM ISSUE
8. ADJOURN
MEMORANDUM
TO: Members of Glasgow Electric Plant Board
FROM: William J. Ray, PE
DATE: 7/19/2019
SUBJECT: Board Meeting Information
June Main Topics
Ø Consider Rules of Procedure document
Ø Annual Comparative Review of EPB Metrics
Ø Bids for Transmission Pole Replacement Project Materials
Ø Programming Committee Recommendations
Ø Temporary Authorization for Execution of Documents
Ø Reports
August 1 FCA
Ø The August 2019 TVA FCA will decrease to 1.673 cents per kWh. This is the first decrease to the FCA since May of this year. TVA’s explanation is that this decrease is due to higher expectations for hydro generation and lower purchased power and gas rates.
Ø On August 1, the energy component of our retail rates will adjust to reflect this anticipated decrease to the wholesale cost of energy.
Action Items
Consider Rules of Procedure Document
Ø The Board voted at last month’s meeting to repeal Robert’s Rules of Order and develop a document centered around Parliamentary Procedure for operation of Board meetings. All suggested changes have been incorporated into the document uploaded for your review. Please review the Rules of Procedure document before the meeting.
Review and Approve Minutes of June 25, 2019 Meeting
Ø This is the customary review and consideration of formally adopting the proposed minutes for the last meeting.
Annual Comparative Review of EPB Metrics
Ø We have access to a wide range of statistics on all TVA distributors. At the meeting, we will present a review comparing EPB metrics to those of other TVA distributors. This is presented to the Board on an annual basis.
Bids for Transmission Pole Replacement Project Materials
Ø A bid opening for this project is planned for the afternoon of July 18. I will have a full report on the bids and recommended vendors at the Board meeting.
Review and Consider Programming Committee Recommendations
Ø At this month’s Programming Committee meeting, members voted to recommend addition of the ACC Network to the EPB’s cable lineup. We do not yet have a final ACC Network agreement from NCTC for review. If that is presented to us before the Board meeting, we will present it for your review. Pricing for ACC Network was included in the rate increase that took effect July 1.
Ø At the July meeting, Committee members also voted to recommend execution of the Agreement for A&E Networks to secure pricing through 2022. I will have a report on that pricing at our meeting.
Ø The Programming Committee also voted to recommend approval of a new agreement for Viacom Networks, guaranteeing pricing through 2024. I will also have a report on pricing for these networks.
Ø The Committee also considered signing a PCM from NCTC for negotiations on Fox Cable Networks. PCM stands for Pre-Commitment Module and allows for NCTC to negotiate pricing with Fox Cable Networks on the EPB’s behalf. The Programming Committee voted to recommend signature of this PCM.
Consider Temporary Authorization for Execution of Documents
Ø We will discuss written policy regarding execution of documents in my absence.
Reports
Ø JUNE METRICS. Superintendent will do a brief review of Glasgow EPB metrics for June.
Ø AUGUST FCA. The Superintendent will go over the upcoming change to the Fuel Cost Adjustment for August, as dictated by TVA.
Ø CPD LEDGER. Since we altered our Variable Rate, at the request of a committee of our customers, to limit our peak predictions to four days per month, we have financial exposure when we miss the correct actual peak hour. To compensate for that exposure, we added a small amount to the wholesale cost of a peak kW, to collect funds to pay for missed predictions. The Superintendent will report on the status of that fund thus far in the fiscal year.
Ø OPEN MEETING LAW TRAINING. The Kentucky Attorney General ruled on the appeal of Glasgow Daily Times, regarding their complaint against EPB which alleged violations of Kentucky Open Meetings Law. The ruling found EPB violated the law by failing to respond to the complaint in a timely matter, consistent with the law. The Board elected to attend the training recommended in the GDT complaint. Training on Open Meetings Law and Open Records Law was completed on July 15.
Ø WINDSTREAM BANKRUPTCY. Windstream Holdings (parent company of Windstream Company in Glasgow) filed Chapter 11 bankruptcy early this year. There is a large outstanding debt which is owed to EPB (about $40,000 now and increasing each month). To protect our interests and work to secure payment, as well as a suitable new relationship with Windstream going forward, I have engaged Scott Bachert, with the firm Kerrick Bachert PSC, to represent us in this matter. Since last month’s meeting, Finance Manager Melanie Reed has filed a proof of claim with bankruptcy court, as well as filed claim against a Surety Bond the EPB held for Windstream.
Ø TVA GREEN POWER PROGRAM. As directed, I’ve reopened the subject of how the Green Power Program pays developers of distributed generation projects for the energy they produce, with TVA. Ernie Peterson from TVA plans to attend the meeting and give a progress report on this topic.
Conclusion
Please let me know if you have any questions before the meeting.
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