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Friday, December 18, 2020

December 22, 2020 Regular Glasgow EPB Meeting

December 22, 2020 Regular EPB Meeting
TENTATIVE REGULAR MEETING AGENDA
GLASGOW ELECTRIC PLANT BOARD
DECEMBER 22, 2020
6:00 PM
GLASGOW ELECTRIC PLANT BOARD Regular Meeting, 6:00 PM
This meeting will be exclusively via teleconference, with no members physically present and with no physical access available to the public. To provide access in compliance with all applicable laws and rulings, the meeting will be televised on EPB Cable6, and on Facebook (on the Glasgow EPB page at
1. APPROVAL OF AGENDA
2. CONSIDER MINUTES OF NOVEMBER 24, 2020 REGULAR
MEETING
3. CONSIDER COVID RESPONSE,
RESULTS
4. CONSIDER BAD DEBT WRITE-OFFS
5. CONSIDER RESPONSE FROM TVA REGARDING FLEXIBILITY
OPTION
6. CONSIDER CHANGES TO EPB PAY PLAN
A. CONSIDER ANNUAL SUPERINTENDENT PERFORMANCE
REVIEW
7. CONSIDER CABLE PROGRAMMING RECOMMENDATIONS
8. CONSIDER ROOF REPAIR BID OPENING
9. CABLE TELEVISION RATE ADJUSTMENT
10. SUPERINTENDENT’S REPORT
A. NOVEMBER METRICS AND FINANCIAL METRICS
REVIEW
B. JANUARY FCA
C. CPD LEDGER
D. TVA RATE CHANGE PROPOSAL
11. OLD/NEW BUSINESS
A. DISCUSS FORMAT OF FUTURE EPB MEETINGS
12. ADJOURN
TO: Members of Glasgow Electric Plant Board
FROM: William J. Ray, PE
DATE: 12/18/2020
SUBJECT: Board Meeting Information
December Main Topics
 EPB and COVID-19
 Accounts to be Written Off
 Review and Consider EPB Pay Plan for 2020
 Evaluate Superintendent’s Performance
Discussion of TVA's Response to Flexibility Agreement Inquiry
 Roof Repair Bid
 Cable Television Rate Change
 Reports
Action Items
January 1 FCA
 The January 2021 TVA FCA is
projected to increase to 1.577
cents per kWh.
 Continued abundant hydro
power capacity and reduced
energy sales due to the COVID
impact, result in record low FCA
numbers.
 On January 1, the energy component of our retail rates will adjust to reflect this
change.
Bi-Annual Write Offs Report and Recommendation
 List of accounts proposed to be written-off is provided as an attachment.
 Superintendent will review the list of accounts with board and make a
recommendation.
Annual EPB Pay Plan Review
 Per the Board’s long-standing directions, a survey of the pay plans of peer
utilities has been conducted.
 This year, the delta between EPB Hourly pay rates and the average of the peer
group was found to be 2.0%.
 Superintendent will recommend a 2.0% adjustment to hourly position pay rates
for 2021, along with corresponding adjustments to the midpoints of the six EPB
merit pay grades.
 Nationwide CPI change over the 12 months ending in November, as reported by
Bureau of Labor Statistics, is 1.6% https://www.bls.gov/news.release/cpi.nr0.htm
 Superintendent will recommend budgets for hourly, merit, apprentice, and
retirement/replacements for 2021, and those recommendations will continue the
five-year trend of annual salary budgets increasing only 1.25% on average.
Performance Review of Superintendent
 A performance review of the Superintendent is customarily performed during the
December meeting
Programming Committee Recommendations
 Every three years we have to renegotiate Retransmission Consent Agreements
with the broadcasters in Bowling Green. These “negotiations” are always
contentious and there is very little negotiation. We are offered the ABC, NBC,
CBS, and Fox networks for an outrageous price, and it is then left up to us to
take them or leave them.
 As usual, the offer from WBKO is coming in at the very last minute. In fact, as
this is written, the final numbers are not even available to us.
 At the meeting I will give you the recommendations of the Programming
Committee relative to these broadcast channels. Your decision on their
recommendation will be a major part of the cable rate adjustment that is also on
the agenda for this meeting.
EPB Main Office Roof Repair
 For many years EPB has done proactive management of the flat roof on the main
office building, so as to plan for the expense and timing of the maintenance
necessary on the roofing systems.
 2021 is the planned time to perform replacement of a large segment of the
roofing system on the older part of the main office building. To that end, bid
specifications were developed and bids were solicited on December 1, 2020.
 There was only one bidder. At the meeting I will recommend that you approve
that bid and give me permission to engage Gunter Roofing to perform the roofing
system maintenance and replacement.
Needed CATV Rate Adjustment
 The usual July rate adjustment was not made in July 2020, due to the pandemic
and the economic hardships attendant thereto.
 All programmers pass along automatic January 1 rate increases, and this year
the local broadcast stations in Bowling Green are also passing along dramatic
increases.
 The proposed increase can be mitigated some because of the dramatic increase
in LAN Only accounts, for which we do not have to pay programming costs.
At the meeting a proposed rate adjustment for cable television services will be
presented and recommended to the Board, such that the growing cost of
programming will be addressed.
Reports
 Metrics and Financial Review
 January 2021 FCA
 CPD Charge Reserve Fund Status
- kW demand markup was implemented two years ago, to cover TVA
wholesale cost for missed peak predictions
- Updated calculations will be presented at the meeting if available. The
fund is in acceptable shape due to overall accuracy of peak predictions,
but the problems with accuracy in 2019 and 2020 have hurt the fund.
 Retail Electric Rate Change Proposal to TVA
 TVA – EPB Flexibility Agreement Matter
Old/New Business
 Discuss Format of Future EPB Meetings
Conclusion

Please let me know if you have any questions before the meeting.