TENTATIVE REGULAR MEETING AGENDA

GLASGOW ELECTRIC PLANT BOARD

DECEMBER 22, 2020

6:00 PM

GLASGOW ELECTRIC PLANT BOARD Regular Meeting, 6:00 PM

This meeting will be exclusively via teleconference, with no members physically present and with no physical access available to the public. To provide access in compliance with all applicable laws and rulings, the meeting will be televised on EPB Cable6, and on Facebook (on the Glasgow EPB page at

1. APPROVAL OF AGENDA

2. CONSIDER MINUTES OF NOVEMBER 24, 2020 REGULAR

MEETING

3. CONSIDER COVID RESPONSE,

RESULTS

4. CONSIDER BAD DEBT WRITE-OFFS

5. CONSIDER RESPONSE FROM TVA REGARDING FLEXIBILITY

OPTION

6. CONSIDER CHANGES TO EPB PAY PLAN

A. CONSIDER ANNUAL SUPERINTENDENT PERFORMANCE

REVIEW

7. CONSIDER CABLE PROGRAMMING RECOMMENDATIONS

8. CONSIDER ROOF REPAIR BID OPENING

9. CABLE TELEVISION RATE ADJUSTMENT

10. SUPERINTENDENT’S REPORT

A. NOVEMBER METRICS AND FINANCIAL METRICS

REVIEW

B. JANUARY FCA

C. CPD LEDGER

D. TVA RATE CHANGE PROPOSAL

11. OLD/NEW BUSINESS

A. DISCUSS FORMAT OF FUTURE EPB MEETINGS

12. ADJOURN

TO: Members of Glasgow Electric Plant Board

FROM: William J. Ray, PE

DATE: 12/18/2020

SUBJECT: Board Meeting Information

December Main Topics

 EPB and COVID-19

 Accounts to be Written Off

 Review and Consider EPB Pay Plan for 2020

 Evaluate Superintendent’s Performance

Discussion of TVA's Response to Flexibility Agreement Inquiry

 Roof Repair Bid

 Cable Television Rate Change

 Reports

Action Items

January 1 FCA

 The January 2021 TVA FCA is

projected to increase to 1.577

cents per kWh.

 Continued abundant hydro

power capacity and reduced

energy sales due to the COVID

impact, result in record low FCA

numbers.

 On January 1, the energy component of our retail rates will adjust to reflect this

change.

Bi-Annual Write Offs Report and Recommendation

 List of accounts proposed to be written-off is provided as an attachment.

 Superintendent will review the list of accounts with board and make a

recommendation.

Annual EPB Pay Plan Review

 Per the Board’s long-standing directions, a survey of the pay plans of peer

utilities has been conducted.

 This year, the delta between EPB Hourly pay rates and the average of the peer

group was found to be 2.0%.

 Superintendent will recommend a 2.0% adjustment to hourly position pay rates

for 2021, along with corresponding adjustments to the midpoints of the six EPB

merit pay grades.

 Nationwide CPI change over the 12 months ending in November, as reported by

Bureau of Labor Statistics, is 1.6% https://www.bls.gov/news.release/cpi.nr0.htm

 Superintendent will recommend budgets for hourly, merit, apprentice, and

retirement/replacements for 2021, and those recommendations will continue the

five-year trend of annual salary budgets increasing only 1.25% on average.

Performance Review of Superintendent

 A performance review of the Superintendent is customarily performed during the

December meeting

Programming Committee Recommendations

 Every three years we have to renegotiate Retransmission Consent Agreements

with the broadcasters in Bowling Green. These “negotiations” are always

contentious and there is very little negotiation. We are offered the ABC, NBC,

CBS, and Fox networks for an outrageous price, and it is then left up to us to

take them or leave them.

 As usual, the offer from WBKO is coming in at the very last minute. In fact, as

this is written, the final numbers are not even available to us.

 At the meeting I will give you the recommendations of the Programming

Committee relative to these broadcast channels. Your decision on their

recommendation will be a major part of the cable rate adjustment that is also on

the agenda for this meeting.

EPB Main Office Roof Repair

 For many years EPB has done proactive management of the flat roof on the main

office building, so as to plan for the expense and timing of the maintenance

necessary on the roofing systems.

 2021 is the planned time to perform replacement of a large segment of the

roofing system on the older part of the main office building. To that end, bid

specifications were developed and bids were solicited on December 1, 2020.

 There was only one bidder. At the meeting I will recommend that you approve

that bid and give me permission to engage Gunter Roofing to perform the roofing

system maintenance and replacement.

Needed CATV Rate Adjustment

 The usual July rate adjustment was not made in July 2020, due to the pandemic

and the economic hardships attendant thereto.

 All programmers pass along automatic January 1 rate increases, and this year

the local broadcast stations in Bowling Green are also passing along dramatic

increases.

 The proposed increase can be mitigated some because of the dramatic increase

in LAN Only accounts, for which we do not have to pay programming costs.

At the meeting a proposed rate adjustment for cable television services will be

presented and recommended to the Board, such that the growing cost of

programming will be addressed.

Reports

 Metrics and Financial Review

 January 2021 FCA

 CPD Charge Reserve Fund Status

- kW demand markup was implemented two years ago, to cover TVA

wholesale cost for missed peak predictions

- Updated calculations will be presented at the meeting if available. The

fund is in acceptable shape due to overall accuracy of peak predictions,

but the problems with accuracy in 2019 and 2020 have hurt the fund.

 Retail Electric Rate Change Proposal to TVA

 TVA – EPB Flexibility Agreement Matter

Old/New Business

 Discuss Format of Future EPB Meetings

Conclusion