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Saturday, February 16, 2019

February 19, Special EPB Meeting (Updated 2.18.19)



SPECIAL MEETING AGENDA
GLASGOW ELECTRIC PLANT BOARD 
FEBRUARY 19, 2019, 6:00 PM, EPB BOARD ROOM



1. SWEAR IN NEW BOARD MEMBERS


2. MINUTES OF PREVIOUS MEETING


3. ALLEGATION FROM NEWS OUTLET OF OPEN MEETINGS VIOLATION(S) AND PROPOSED REMEDIES

4. ELECT OFFICERS


5. CONSIDER CLOSED SESSION DISCUSSION OF POSSIBLE IMPACTS OF RECENT BOARD PLANS RELATIVE TO BOND SALE JUST COMPLETED (LED BY BOND COUNSEL)


6. CONSIDER BUILDING HVAC UPGRADE BIDS


7. CONSIDER INTERNET BANDWIDTH RATE CHANGE


8. PROGRAMMING COMMITTEE APPOINTMENTS


9. CONSIDER TERMINATION and REPLACEMENT OF SUPERINTENDENT 


10. CONSIDER TERMINATION and REPLACEMENT OF BOARD COUNSEL

11. ADJOURN




MEMORANDUM
                                                                                                                  
                                                                                               
                                                                                     
TO:                       Members of Glasgow Electric Plant Board                 
                                                                                               
FROM:                  William J. Ray, PE                 
                                                                                               
DATE:                  2/14/2019    
                                                                                                                  
SUBJECT:            Board Meeting Information                                          


                                     
February Main Topics

Ø  Peak prediction missed due to running out of the four allotted days
Ø  Discussion about stated plans of a majority of EPB members vs. the bond issues about to be closed
Ø  Discuss bids for HVAC upgrades
Ø  Consider reduced bandwidth cost for bulk internet customers
Ø  Consider Programming Committee appointments
Ø  Consider termination of Superintendent’s employment
Ø  Consider termination of Jeff Herbert at EPB counsel of record



Action Items
March 1 FCA
Ø  The March 2019 TVA FCA will decrease to 1.776 cents per kWh. This is the second consecutive small decrease in the FCA, but the decreases are smaller than anticipated. TVA states the reason is the cold December, which caused them to purchase a lot more fuel and energy from neighbors.
Ø  On March 1, the energy component of our retail rates will adjust to reflect this anticipated decrease to the wholesale cost of energy.
        
Discussion of impacts of planned board actions on 2019 bonds
Ø  This discussion will be led by Charles Musson and Christian Juckett, partners at Rubin & Hays, our bond counsel firm. The discussion will be centered around the letter, included in the board package (and also previously forwarded to all board members).

Building HVAC Upgrades
Ø  The original 1967 portion of the EPB office building still has a vintage 1967 HVAC system. While it has been patched and maintained as best as possible over the last 50+ years, the time has come to begin the process of replacing the system.
Ø  TVA has helped us design and specify ductless heat pump technology to allow a methodic replacement of the old system. The small ductless units will allow 2-3 office groupings to share a thermostat, instead of the old system which attempted to provide HVAC for most of the building as one.
Ø  The bids for the first round of HVAC upgrade will be opened on Friday, February 15. The results of those bids, along with a recommended vendor, will be presented at the meeting.

Internet Bulk Bandwidth Price Reduction
Ø  Our largest broadband customers purchase Gig Ethernet connections over fiber optic circuits. Those customers then purchase actual internet bandwidth to the cloud, depending on their particular needs.
Ø  Due to excellent success in procuring bulk bandwidth by our own Josh Francis, our present retail rate for bulk bandwidth is higher than it really should be.
Ø  At the meeting, I will present his recommendation to lower our bulk bandwidth rates to a point which makes our rates more consistent with the market rates for same.


Cable Television Programming Committee Appointments
Ø  The Programming Committee acts independently of EPB to consider what programming is appropriate for the EPB Cable Television system. The committee makes these determinations and recommends same to the EPB.
Ø  The committee was purposely created to isolate EPB from any potential violation relative to the First Amendment to the U.S. Constitution.
Ø  The committee consists of six members, with staggered terms, in addition to the Superintendent, who acts as Chairperson and liaison between the committee and EPB.
Ø  The terms of Mary Genice Burchett-Bower and Karl Napier expired at the end of 2018. Ms. Burchett-Bower has served two terms and Mr. Napier has served one term.
Ø  Action on this item is needed this month.  


 Termination and Replacement of Superintendent
Ø  This item added at the request of D.T.Froedge via email.
Ø  No additional information is known about this item.


Termination and Replacement of EPB Legal Counsel
Ø  This item added at the request of D.T. Froedge via email.
Ø  See above regarding additional information on this item too.


Conclusion


Please let me know if you have any questions before the meeting. 

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